Stapleford Parish Council minutes

Minutes of the Meeting of Stapleford Parish Council

held at Stapleford Jubilee Pavilion on 13 March 2019 at 7.30 pm

Present:            Councillors H Kettel (joint Chair), G Pett (joint Chair), Gatward, B Kettel, Nightingale, Pepperell and Sayer

Anne Rudge – Clerk & RFO

                                               

In attendance: County Councillor K Cuffley 7.30 to 8.10 pm

                         District Councillor N Sample 7.30 to 8.10 pm

                         5 residents from Dukes Meadow 7.30 – 8.25 pm

                         1 resident from Gog Magog Way

                         Mr G Rolls representing Stapleford Cricket Club + 2 others 7.30 to 9.00 pm

169.2018         Apologies

         None

        

170.2018         Declarations of Interest

Councillor Sayer neighbour of planning applicant at 175.2018.

Councillors B & H Kettel – Grant of Lawful Development Certificate at their residence Item 175.2018

 

171.2018         The minutes of the meeting held on 06 February 2019 were read, approved and signed.

 

172.2018         Matters arising from the minutes of 06 February 2019

a.      Feedback from Community Governance Review – this will be dealt with under item 176.2018 Elections.

b.     Housing Strategy – District Councillor response – In the absence of District Councillor Fane, Councillor H Kettel explained that his response to the Housing Strategy actively supported affordable housing on exception sites.

c.      Great Shelford Barclays Bank closure update – no further information is available at this stage.  Councillor B Kettel will chase the letter that has been sent by Great Shelford PC in order for a similar letter to follow from this Council.

 

173.2018         The meeting was called off at 7.34 pm to take matters of public interest

Objections to Planning application S/0530/19/FL

A resident of Dukes Meadow presented objections to the application.  The main points are that as all four bedrooms will overlook his premises there will be a loss of privacy and that the two buildings represent overdevelopment of the site. He asked the Parish Council to support his and other residents’ objections to the application.

A resident of Gog Magog Way presented similar objections to the application stating that plot 1 is very close to the boundary with his property and showed a plan demonstrating how there would be a loss of light and privacy.

A further resident of Dukes Meadow supported the objections already raised and suggested the materials being proposed are out of keeping for the area.

 

Mrs W Elsbury asked the Parish Council for assistance to find a home for the History Society archives. She commented that in the past it had been suggested the Slaughterhouse would be developed to house a small museum and also a Clerk’s office however the latter is no longer required.  She asked the Council to consider using S106 money to find a solution.

 

Mr G Rolls from the cricket club asked the Council to agree to provide an all-weather strip for the cricket club to use this year.  One quotation has been submitted. He confirmed that 29 Stapleford residents play for the club and the club will be changing its name to Great Shelford & Stapleford Cricket Club later this year.

 

 

174.2018         To receive reports from County Councillors and District Councillors

CC K Cuffley presented his report.  He encouraged Councillors to respond to the consultation on Choices for Better Journeys. There were no questions.

 

DC N Sample reported that civil parking enforcement is moving forward, focusing on villages that have most problems with illegal parking. However the system has to be self-funding which poses problems the more successful it is.  There will be a further report next month.

DC N Sample reported that the focus of the Business Plan is to grow small businesses so they can bid for Council contracts.  South Cambs. District Council is also committed to become a zero carbon council.

Councillor Pepperell asked a question about the recent pay out to the outgoing Chief Executive.

 

175.2018         To call the meeting back on and to consider planning matters

The Chair called the meeting back on at 8.10 pm to consider planning matters.

        

S/0743/19/FL Two storey side extension and one storey rear extension at Rose Cottage, 15 Bury Road

Councillor Sayer excused herself from the decision making however commented as a neighbour that she had no objections to the application.  After discussion the remaining Councillors agreed to recommend approval subject to delivery, working hours and access restrictions.

S/3024/18/FL Rear conservatory at 20 Bury Road. Councillors had no objections to this application.

S/0530/19/FL Demolition of existing bungalow and replacement with two 1.5 storey dwellings at 13 Gog Magog Way for Mr Ashley Hanspall, Danspall. Amendment received – window added to North West elevation.

Following the powerful submissions from residents of Dukes Meadow and Gog Magog Way against this development Councillors agreed to recommend refusal based on the fact that it is overdevelopment of the site; it will have an adverse effect on the street scene; the impact on the neighbours as well as inadequate parking.  Councillors asked that if Officers are minded to approve the application that it should be referred to the Planning Committee.

S/0446/19/FL Repairs and alterations including: conversion of attic to habitable space, new staircase to attic, new shower room on second floor, lowering of ceiling on first floor landing and entrance hall. Improvements to bathroom, improvements to energy performance of windows and walls, alterations to doors and windows, new windows and roof lights, new balcony,  replacement of wooden fence with brick boundary wall at The Towers, Hinton Way for Mr & Mrs Gilderdale

S/0447/19/LB As above – Listed Building application.

After discussion Councillors agreed to refer both these applications back to Planning Officers due to their complicated nature.

For information only

S/0350/19/FL Information received from the Duxford Clerk re Aston Martin & Porsche dealership application for A505.  Councillors agreed with Duxford Parish Council’s objections to the development.

Appeal:

S/3510/18/FL  APPEAL UNDER S78 AGAINST REFUSAL OF A HOUSEHOLDER APPLICATION Erection of two storey front, side and rear extensions and a single storey rear extension and installation of rooflights at 58 Haverhill Road for Mr R Slough. For information only. Noted.

Decisions

S/4669/18/LD Grant of Lawful Certificate of Development for 3 Adcroft Piece For information only – noted.

S/4352/18/FL Permission granted for two storey side extension at 7 Greenfield Close – noted.

 

176.2018         Election 02 May 2019

Councillor Pepperell reported on his successful presentation to the Community Affairs Committee when it was agreed that the number of Councillors could be increased from 9 to 11. If there are more than 11 nominations there will be an election on 02 May 2019

 

Councillors agreed to change the order of the agenda and discuss item 184.2018 next.

 

184.2018         Pavilion and Recreation Ground

a.      Plans for the Recreation Ground – Councillor H Kettel reported that informal discussions had been held with 3 architects regarding options for the pavilion and recreation ground. Suggestions included extending the pavilion, providing additional changing rooms, public toilets, storage facilities, archive facilities and an office. He asked Councillors for approval to invite the architects back to discuss plans more formally; Councillors agreed.

b.      Pavilion security – Councillor Gatward will provide the Assistant Clerk with a formal quotation for replacing the locks.

c.      Tennis Club – notes from the recent meeting have been circulated to all.

d.      Cricket Club requirements.  Councillors agreed to provide an all-weather strip for the cricket club subject to their providing an additional two quotations.  This may require an extra meeting for Councillors to agree which quotation to accept.

e.      A user meeting will be set up following the meetings with architects.

f.       Change to hirer’s terms and conditions – Councillors agreed to the changes.

g.      Playground inspection – Councillors agreed to wait until after the Rospa inspection and carry out all remedial work together.

 

Councillors agreed to change the order of the agenda and discuss item 186.2018g next.

 

186.2018         Village Matters

g.    Slaughterhouse – Councillors agreed that the Council has a duty to maintain the building and something needs to be done with it.   Councillor H Kettel assured Mrs Elsbury that her submissions would be taken into account when Councillors discuss taking things forward.

 

Councillors agreed to revert back to the agenda starting at 177.2018.

 

177.2018         To consider format and agenda for Annual Parish Meeting (APM) 24 April 2019

Councillor H Kettel informed the meeting that two speakers will be in attendance; Andrew Munro from the Greater Cambridge Partnership (GCP) who will talk about the strategic transport corridors being worked on by GCP and James Littlewood, Chief Executive of Cambridge Past Present & Future who will talk about the environmental impact of route 1. The joint Chairs and the Clerk will meet in the next few days to discuss the rest of the agenda.

 

178.2018         To consider investment report recommendations from Finance Working Party

Councillors agreed to adopt the Investment policy prepared by the Assistant Clerk.  Councillor Kettel is currently looking at accounts that provide interest and will report back.

 

179.2018         East West Rail consultation

Councillor H Kettel attended a presentation by East West Rail Ltd on 27 February where the criteria for developing the railway and various corridors were discussed. Councillor Pepperell attended a similar presentation in Foxton on 06 March.

 

180.2018         Councillors to pass motion to send to Mayor James Palmer

Councillors agreed the following motion contained in a joint letter from Great Shelford and Stapleford Parish Councils to Mayor James Palmer:

 

‘The Parish Council resolves to press the Greater Cambridge Partnership and the Combined Authority/elected Mayor to consider carefully and evaluate the costs and benefits of alternatives to their Strategy 1 Mass Rapid Transit route between Granta Park and the Cambridge Biomedical Campus.

We ask that they make a fuller appraisal of alternative routes and transport modes, including the proposal from Cambridge Connect to follow the alignments of the existing Cambridge to Liverpool Street rail line and of the former Haverhill rail line.’

 

181.2018         Communication with residents re MRT plans, Neighbourhood Plan, APM & Election

It was agreed that the joint Chairs will work together to assemble a leaflet to be delivered to each household in Stapleford covering the APM, MRT Route 1 and the election.  Councillors agreed expenditure up to £200 for printing and delivery.

 

182.2018         S106 Funding

Councillors agreed that James Fisher, S106 Officer should be contacted to get something in writing about the funding the Council has received.

 

183.2018         Neighbourhood Plan

Councillor B Kettel reported that the survey will provide evidence of consultation.  A letter will be going out to all residents in both villages and there will be information in both village magazines.

 

184.2018         Pavilion and Recreation Ground      

Items dealt with earlier in the agenda.

..

185.2018         Cemetery

a.      It was agreed that Councillors B Kettel & Nightingale and the Clerk will attend a cemetery course when one comes available.

b.      The Clerk reported that no further quotations had come in for the work on the Cemetery storage building.  Councillors agreed to go with the existing quote for £2,314.00 plus vat.

 

186.2018         Village Matters

a.      Community Warden Scheme – Councillors agreed to payment of 2019/20 allowance in two tranches in line with precept payments.  One on 01 April and the second on 01 September.  Both will be paid on receipt of an invoice.

b.      Village Weekend update – report from Councillor Gatward shows progress.

c.      Street lighting – the Clerk reported that no response had been received from Balfour Beatty.  Councillors agreed we should contact the County Council to see if they can help.

d.      To consider whether to distribute precept information – Councillors agreed this was not necessary.

e.      Traffic & transport – the Clerk reported that contrary to suggestions no speed indicator signs have been purchased.  Councillors agreed to purchase two signs up to a maximum of £5,000.

f.       Planned Maintenance Schedule – Councillor H Kettel explained that we needed to know how much was spent in 2018/19 on maintenance & repair of parish property so we can plan for the future.  He also stated that all our contractors should have formal contracts with a 3 year contract being given to all suppliers.

g.      Slaughterhouse – covered earlier in the agenda

h.      Emergency Plan – Councillor Nightingale volunteered to be the Community Emergency Co-ordinator.

 

187.2018         Correspondence – Condolence note from HCGM.  Councillors noted the kind thoughts.

 

188.2018         Reports from meetings attended and information about upcoming meetings

Councillor Nightingale attended a Tree Officer meeting in Haslingfield. No information to report.

Councillor B Kettel attended the Community Resilience event at Cambourne. Slides have been circulated..

 

189.2018         Questionnaires & Consultations

         Local Validation List consultation – no comments.

         Choices for better journeys – Councillor H Kettel urged all to complete this.

 

190.2018         Website

The Clerk was asked to find out from Great Shelford and Sawston who put their websites together. It is important that Stapleford gets its own website.

 

191.2018         Finance

       a.  Bank reconciliation and budget summary noted.

       b.  Payments to the value of £11,903.01were authorised.

       Councillor Kettel stated that the financial reporting needs to be more precise and effective and he will work with the Clerk on this.            

      

.

The meeting ended at 10.10 pm

 

Signed ……………………………………………………         Date…………………………………...

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