Stapleford Parish Council minutes

These are the minutes of the most recent Stapleford Parish Council meeting

To access the archive of the minutes of other meetings of Stapleford Parish Council, click here


               Minutes of the Meeting of Stapleford Parish Council

held at the Jubilee Pavilion on 06 December 2017 at 7.30 pm.

Present: Councillors Pett (Chairman), Beresford-Knox, Berridge, Bow, Nightingale, Sayer (Vice-Chairman)

Anne Rudge – Clerk & RFO

In attendance: None

  1. Apologies

Apologies received from Councillors Elsbury and Pepperell

Councillor Shelton - absent

  1. To call the meeting off and take matters of public interest

The meeting was called off at 7.35 pm to take matter of public interest.  The Chairman asked Councillors to ensure items they wish to discuss are added to the agenda in advance and this section of the meeting is only used for issues raised by residents. No decisions can be made in this ‘informal’ part of the meeting.

Councillor Berridge confirmed she had reported the fly tipping on the sugar beet field however it has not been removed as yet.

  1. To receive reports from County Councillors and District Councillors

No County Councillors were present.

District Councillor Nightingale reported that there were issues with the LLF working with the Greater Cambridge Partnership on the A428 project.  A Greater Cambridge Partnership meeting is set for 18 December.

  1. To call the meeting back on and to consider planning matters.

The meeting was called back on at 7.55 pm to consider planning matters.

a.   S/4041/17/FL 8 Greenhedges Single storey rear extension. Councillor Beresford-Knox reported that there appeared no reason to object and the Clerk confirmed that there had been no contact from the neighbours.

Councillors recommended approval

b.   S/4021/17/FL 30 Haverhill Road Single storey rear extension

Councillors recommended approval

c.   S/4032/17/FL 43 London Road Single storey dwelling

Councillors recommended approval

d.   S/4043/17/FL Stapleford Cemetery, Mingle Lane Change of use of agricultural land to burial ground

Councillors recommended approval. The Chairman also asked that when submitting the Council’s recommendation that mention is made of the support, help and professionalism of the Planning Officer, Julie Ayre

e.   S/4060/17/LB 59 Bar Lane Retrospective consent for internal works to a shower room. Consent for internal works to a bathroom and drainage arrangements

Councillors Pett, Bow & Beresford-Knox declared an interest.

Councillors recommended approval

f.   S/4202/17/FL 9a Church Lane Replace existing windows, doors & roof windows, some openings modified. New glazed porch to side. Internal alterations

Councillors recommended approval

Tree applications

S/3846/17/TP 10 Vine Close T1 silver birch - Reduce all round by aprox 30% to make tree smaller and allow more light into the garden

Councillors recommended approval

S/4208/17/TC 36 Mingle Lane Elder – top and fell to ground level. T2 Holly Reduce height by approximately 2.5/3 metres

Councillors recommended approval

Decisions

The following decision was noted:

S/3510/17/FL Permission granted for update to a 1970s original double garage, to form a family play room with toilet facility and storage in the existing rafters. In addition to bricking up the metal garage door, insert a skylight and French doors into the private garden area at 2 Vine Close.

  1. Finance

a. To receive the financial report – noted.

b. Authorise payments

Payments of £6,541.83 authorised.

Councillors discussed the closure of Lloyds Bank in Great Shelford.  The Clerk confirmed that basic banking can be done at the local Post Office.  Councillors agreed that wider use of BACS would reduce the need to go to a bank and agreed the Clerk should investigate this option ensuring compliance with the Financial Regulations. Councillors also agreed the Clerk should investigate transferring the Council’s accounts to Barclays in Great Shelford.

ACTION: The Clerk

  1. Strategic Debate

a. To consider the items already approved and costs associated – discussions on these topics are included below.

b.  To prioritise those items considered to be important for future developments and to include:

i) Recreation Ground and amenities including pavilion extension

Tennis

No Tennis Club representatives attended the recent User meeting.  The Clerk has sent the Committee details of the quotations the Council has received relating to repairing the fence and re-surfacing the courts.  They have also been sent the details of quotations relating to extending the area to include a Multi Use Games Area (MUGA).

A meeting will be set up with representatives of the Tennis Club and Councillors Pett, Bow and Elsbury  Discussions will include the new fence around the courts and the playground

Cricket

The Cricket Clubs would like a practice net.  Councillors discussed whether it would be used sufficiently.  Councillor Pett confirmed that there would be demand.  There is a cricket net behind the Pavilion which has fallen into disrepair.  Councillors considered alternative locations for the net.  Options considered were next to the tennis courts and at Collier. Concerns were expressed about safety so close to the playground.  It was confirmed that there is no danger with modern nets as long as they are used sensibly. The Collier was dismissed as not suitable.  Councillors considered refurbishment of the existing net to be the best option. Councillor Bow stated that if we are serious about supporting cricket then it will be worthwhile investing in it.  Councillor Pett said that it need not be exclusively for cricket club members.  It was agreed that the Clerk should investigate how much the refurbishment would cost.

ACTION: The Clerk

Pavilion facilities

Councillors considered the provision of baby changing facilities and agreed not to go ahead.

Councillors discussed recent complaints from users about mud on the floor in the hall.  It was agreed that additional cleaning is not required however all users should be reminded about their responsibility to leave the pavilion as they find it and also where the cleaning equipment is kept.

Pavilion extension

Councillor Pett put forward the idea of extending the pavilion with a view to moving and making the kitchen bigger and including a storage area.  He said that the Assistant Clerk is generating more lets for the pavilion and the chairs and bell at the end of the hall are an encumbrance.  Councillor Beresford-Knox said he was keen for lettings to increase however the facility should still be available for local residents. Councillors asked if there had been complaints about the kitchen – there has been one. Councillor Sayer objected to extending the pavilion for storage purposes. After some discussion Councillors agreed not to consider an extension to the Pavilion.

Councillors agreed the hall requires a projector screen, a trolley to transport it as well as a hearing loop.

ACTION: The Clerk

ii) Traffic issues

Councillor Pett explained that the 20 mph limit requested by the Council will finish on the Stapleford boundary half way down Mingle Lane.  Councillor Pett has contacted the Chairman of Great Shelford Parish Council and they will meet to discuss the issue. The Local Highways Initiative application focuses on four pinchways along Haverhill Road to reduce speeding.

Councillors Elsbury & Bow recently met with Peter Taylor from Highways to indicate areas requiring attention by his team.  

Corner of Bar Lane/Bury Road – Mr Taylor said this was not his area and has to be dealt with by the Local Projects team.  

Mr Taylor informed the Councillors that it is unlikely any work can be done until the new budget is available next April.

Areas highlighted are as follows:

Bar Lane by bus stop

Camber near the Granary

Haverhill Road

Footpath near rocks. It is very narrow.  Mr Taylor agreed to look at siding it out and levelling.

Lining identified needing attention:

Finch’s Close

Anvil Close (Mr Taylor pointed out that this does not belong to Anvil Close)

Access to Bar Lane

Refreshing lines for parking bays

Fingerposts

It was agreed to write to Peter Taylor to specifically seek his agreement to the number and location of the fingerposts.


It was agreed that Councillor Bow would write to the Local Projects team regarding the corner of Bar Lane/Bury Road. She will also write to Mr Peter Taylor confirming all the areas discussed on his visit including requesting permission for the fingerposts. Councillors asked that she also asks whether white and yellow lining in the village could be speeded up if the Council paid the full price for it.

ACTION: Councillor Bow

Councillors discussed repairs to the fence behind the Pavilion and Councillor Pett agreed to investigate an existing quotation.

ACTION: Councillor Pett

Security of the Recreation Ground

Councillors discussed the quotations received for the mound along the Haverhill Road side of the Recreation ground. It was agreed to proceed with the quote from Mead Construction. There were two abstentions from the vote from Councillors Nightingale and Berridge.

iii) Revenue Streams e.g. Section 106 funds

Councillors did not identify any upcoming revenue streams.

Councillors asked whether S106 funds can be used for the Cemetery repairs.  Councillor Pett will investigate.

ACTION: Councillor Pett

iv) Cemetery maintenance and improvements

Councillors expressed serious concern about the parlous state of a considerable number of graves at the cemetery.  The Clerk is meeting a contact provided by one of the local Funeral Directors in the New Year to discuss how to repair and make safe the damaged graves.  Councillor Sayer will investigate other possible contractors.

ACTION: The Clerk & Councillor Sayer

The Clerk will prepare regulations for the cemetery for consideration by Councillors in the New Year.  Councillors asked that the regulations include a request for a maintenance fee at the time of purchase of the Exclusive Rights of Burial.  It was also suggested that owners of existing damaged graves are contacted requesting they repair and maintain their late relative’s grave. This could take some time.

ACTION: The Clerk

Councillor Pett reported that a resident has voluntarily mended the shed roof at the Cemetery and has asked for permission to repair the internal woodwork which will require a key to the shed.  Councillors unanimously agreed.

v) Implication for the Precept

Budget information will be available at the January meeting to inform this decision.

vi) Demands of the Neighbourhood Plan

Councillor Pett informed the meeting the Assistant Clerk has taken over the administration and project management of the Neighbourhood Plan.  He added that there may be a need for more funding from the Council.

vii) Staffing

Councillor Pett confirmed that the Clerk and Assistant Clerk have successfully completed their probationary period.  He confirmed that both Clerks have significantly exceeded their hours. They have agreed to review this again at the end of the financial year when hours can be reviewed for the next year.

viii) Slaughter House

Councillor Pett informed Councillors that development of the Slaughter House is still on hold while other avenues are explored.

Councillor Bow is concerned that the Slaughter House gardens are in a poor state and requested the Contractor is informed of what is required.  Councillor Pett will arrange a meeting with the Contractor.

ACTION: Councillor Pett

.


The meeting closed at 9.20 pm




Signed …………………………………………………… Date………………………………….







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