Parish Council publications

Freedom of Information

 

Information available from Stapleford Parish Council under the model publication scheme

 

Information to be published

How the information can be obtained

Cost

See below

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

 

This will be current information only

                                   

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)

 

Who’s who on the Council and its Committees

Notice boards, Website.

 

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Notice boards, Website.

 

Location of main Council office and accessibility details

N/A

 

Staffing structure

N/A

 

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

 

Current and previous financial year as a minimum

(hard copy and/or website)

 

Annual return form and report by auditor

Hard Copy Notice Boards

 

Finalised budget

Hard Copy

 

Precept

Hard Copy

 

Borrowing Approval letter

 

 

Financial Standing Orders and Regulations

Hard Copy Website

 

Grants given and received

Hard Copy

 

List of current contracts awarded and value of contract

 

 

Members’ allowances and expenses

 

 

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

(hard copy or website)

 

Parish Plan (current and previous year as a minimum)

Website

 

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Hardcopy

 

Quality status

N/A

 

Local charters drawn up in accordance with DCLG guidelines

N/A

 

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

 

Current and previous council year as a minimum

 

(hard copy or website)

 

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website, Notice boards

 

Agendas of meetings (as above)

Notice boards, Hard Copy

 

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website, Hard Copy

 

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Website

 

Responses to consultation papers

Website

 

Responses to planning applications

Website,  Messenger

 

Bye-laws

N/A

 

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

Current information only

 

(hard copy or website)

 

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

Hard Copy

Hard Copy

N/A

N/A

Hard Copy

Hard Copy, Website

 

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

 

 

 

 

Website

 

Website

Website

 

Information security policy

 

 

Records management policies (records retention, destruction and archive)

 

 

Data protection policies

Website

 

Schedule of charges )for the publication of information)

 

 

 

 

 

Class 6 – Lists and Registers

 

Currently maintained lists and registers only

 

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

 

 

Assets Register

Hard Copy

 

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

 

 

Register of members’ interests

Hard Copy

 

Register of gifts and hospitality

Hard Copy

 

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

Current information only

 

(hard copy or website; some information may only be available by inspection)

 

Allotments

N/A

 

Burial grounds and closed churchyards

N/A

 

Community centres and village halls

Website

 

Parks, playing fields and recreational facilities

Website

 

Seating, litter bins, clocks, memorials and lighting

Hard copy

 

Bus shelters

Hard Copy

 

Markets

N/A

 

Public conveniences

N/A

 

Agency agreements

N/A

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Hard Copy

 

 

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact details:

Clerk  : Beckie Whitehouse, staplefordparishclerk@gmail.com, Tel 01223 845328

SCHEDULE OF CHARGES

 

This describes how the charges have been arrived at and should be published as part of the guide.

 

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 15..p per sheet (black & white)

15p

 

 

 

 

 

 

 

Postage

Actual cost of Royal Mail standard 2nd class

 

 

 

Statutory Fee

 

£10/hr In accordance with the relevant legislation (quote the actual statute)

 

 

 

Other

 

 

 

 

 

 

 

 

* the actual cost incurred by the public authority

 

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